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OCR Vendor Selection Toolkit.

RFP templates, procurement checklists, and risk registers for enterprise document processing.

100% independentGDPR compliantNo vendor bias
§ 01 · RFP Template

RFP template for vendor selection.

Comprehensive request for proposal framework covering functional, technical, security, and pricing requirements.

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Editable template with scoring matrix and evaluation criteria. Customize for your requirements.

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1. Functional Requirements

Accuracy & Document Types
RequirementThresholdWeight
Character accuracy (printed text)98%25%
Table structure preservation (TEDS)85%20%
Handwritten text recognition90%15%
§ 02 · Checklist

Procurement checklist.

Step-by-step process for systematic vendor evaluation and selection.

1Define document types and volumes

  • Catalog all document types requiring OCR (invoices, contracts, forms, IDs, etc.)
  • Estimate current monthly/annual processing volumes per document type
  • Project volume growth over next 3 years (conservative & aggressive scenarios)
§ 03 · Risk

Implementation risk register.

Common risks in OCR deployments with proactive mitigation strategies.

!

Hallucinated Layout (Table Structure Collapse)

High Impact

Tables read as linear text, destroying row/column relationships. Fatal for invoice line items, financial reports.

Mitigation strategies

  • Choose models with high TEDS scores (PaddleOCR-VL: 88.56, Mistral OCR 3: 78.12)
  • Request structured output (HTML/Markdown tables) instead of plain text
§ 04 · Related

Continue reading.

Decision Guide
OCR Decision Guide
Model recommendations by document type and constraint
Benchmarks
OCR Benchmarks
Full benchmark data with TEDS scores and accuracy metrics
Methodology
Methodology
How we run independent OCR evaluations